Job Description
Description At Vitalant, part of our mission is to save lives and improve health through scientific discovery. As a key member of the Post-Award Team at Vitalant Research Institute (VRI), the
Contracts and Grants Administrator I plays a critical role in supporting this mission by managing the financial and regulatory aspects of VRI's sponsored research. In this role, you'll help ensure compliance with institutional policies and sponsor regulations across a portfolio of grants and contracts, directly supporting groundbreaking research in global transfusion and biologics safety, availability, and effectiveness.
This position works on-site in VRI's San Francisco office 5 days per week. Our comprehensive total rewards support you, your family, and your future with: - Medical, dental, and vision insurance
- 401K + 5% company match
- Tuition assistance up to $5k per year
- Free basic life and AD&D insurance
- Free short-and-long-term disability insurance
- Paid time off
- Employee Resource Groups
- Recognition and perks
As a
Contracts and Grants Administrator I , you'll get to:
- Provide financial reporting, analysis, budget management, and administrative support for an assigned portfolio of Principal Investigators.
- Participate in the month-end close process, preparing and justifying journal entries as needed.
- Manage the post-award side of the sponsored projects lifecycle for assigned awards, from fund setup through closeout reporting, independently tracking deadlines for invoicing, budget period cycle/closeout, and financial reporting.
- Prepare invoices to sponsors.
- Review expenditures for compliance with sponsor terms, budget alignment, and applicable regulation.
- Support audit readiness by identifying and resolving compliance risks.
- Strategically manage budgets, making recommendations to Investigators supported by regular reporting, analysis, and forecasting.
- Communicate with sponsors and suppliers to resolve issues; prepare prior approval requests as needed.
#ITCORP
Requirements Knowledge/ Education - Bachelor's degree in related area or equivalent combination of education and experience, required.
Experience - 1 year of experience in Research Contracts and Grants Administration, required.
Skills/Abilities - Must possess the skills and abilities to successfully perform all assigned duties and responsibilities.
- Must be able to maintain confidentiality.
- Ability to work independently within defined parameters.
- Basic professional knowledge (industry, research, budget, financial analysis, and regulatory compliance.)
- Must possess effective oral and written communication skills for various audiences.
- Must be self-motivated and a self-starter with good organization skills.
- Must be flexible, able to deal with change and unpredictability.
- Must have ability to prioritize and manage multiple tasks and assignments.
- Must be decisive, exercise good judgement, have excellent analytical skills and be both result- and solution-oriented.
- Must have proficient computer skills including proficiency with Microsoft Word and Excel.
- Good knowledge of Excel formulas is required.
- Ability to manage a high volume of transactions, independently assigning priority and resolving workload with minimal assistance.
- Strong organizational skills and ability to balance and prioritize workload to ensure required service levels are achieved and relevant deadlines are met.
- Proficient in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports. Good judgment, ability to research and deliver solutions independently, strong communication skills, and a customer service focus. Ability to anticipate the needs of others.
- Knowledge of generally accepted accounting, fiscal and reporting principles.
- Good writing skills; ability to draft persuasive text for a variety of audiences.
- Excellent attention to detail.
Job Tags
Temporary work, Work at office, Flexible hours,